Privacy Policy

Sturgis Snow and Astill LLP

The Data Protection Act 2018 and the General Data Protection Regulation (GDPR) governs the processing of information.

Sturgis Snow and Astill LLP respects your privacy and, in this document, provides details regarding the collection, usage and conditions of disclosure applied to your personal information.

For the purpose of data protection legislation, the data controller is Sturgis Snow and Astill LLP, 98 New Walk, Leicester LE1 7EA 0116 2555999.

The data protection officer is David Sturgis.

What the data will be used for

Personal data obtained by a relevant person, under the Regulations, may only be used to process the information for the prevention of money laundering, terrorist financing or terrorist proliferation unless the use of the data is allowed by other legislation or after obtaining consent of the data subject.

We mainly use your personal data to perform our contractual obligations. We may also use it for any other purpose for which you give your consent, such as contacting you about properties you may be interested in or for other normal purposes connected with our work that otherwise comply with our regulatory obligations.

The data will be used to confirm the information required to process the contract we are trying to enter into with you, in conjunction with an electronic process which does not leave a footprint. If you choose not to provide that data we may be unable to proceed and we will inform you if this is the case.

What information may we collect about you

We may collect personal data about you, including:

Contact details, including name, address, email and phone number
Date of birth
Employment status, occupation and where you work.
Financial information
References
Tenancy information
Land ownership information
Information relating to property transactions

Usually, we will have received this directly from you. However, it is possible we may also receive personal data about you from others, such as from members of your family, another party to a transaction you are engaged in, a previous landlord or referee, credit reference agencies, or from your professional advisers.

To adhere to Anti-Money Laundering regulations, we are obligated to verify your identity by obtaining evidence. This may include a copy of your passport or other identification documents. We retain this information for as long as necessary and for seven (7) years after completing the transaction.

Use of the data

We do not sell, lease or share your information to third parties for marketing purposes. We may share your information with organisations to complete your transaction with us. When using third-party service providers, we disclose only the necessary personal information. We would only divulge your

information to a third party outside of these conditions if legally mandated, such as to comply with a legal obligation, enforce our terms of use, or protect the rights, property, or safety of our clients.

Access to your personal information

We prioritise the accuracy of your information. You have the right to view, amend, or delete the personal information we possess. If your details change, or if any information we hold is inaccurate or outdated, please email your request to:

info@sturgis-snowandastill.co.uk

Alternatively, you can write to us at:

98 New Walk
Leicester
LE1 7EA

You also have the right to request the information we hold about you. Please use the provided contact details to do so.

You have the right to contact the Information Commissioner’s Office with your complaint if you have a concern about the way we are handling your personal information.